Employment Opportunities | Human Resources

Administrative Assistant / Senior Administrative Assistant (DOQ)

Application Deadline: Friday, September 11, 2026 at 5:00 p.m.
Employment Type: Full-Time, Non-Exempt
Placement: Dependent on Qualifications (DOQ)

Salary

Administrative Assistant: $3,792 – $4,609 per month
Senior Administrative Assistant: $4,246 – $5,161 per month

The Opportunity

The City of Exeter is accepting applications for the position of Administrative Assistant / Senior Administrative Assistant in our Public Works Department. This recruitment is intended to fill the position at either the Administrative Assistant or Senior Administrative Assistant level, depending on the experience, education, and qualifications of the selected candidate.

The City is seeking a highly organized, dependable, and customer-service-oriented professional who can provide quality administrative support in a fast-paced municipal environment. The ideal candidate will possess strong communication and organizational skills, attention to detail, sound judgment, and the ability to effectively manage multiple priorities.

Position Responsibilities

Depending on the classification and assignment, responsibilities may include:

Providing administrative and clerical support to City departments and department leadership;
Assisting the public in person and by telephone and responding to inquiries;
Preparing and editing correspondence, reports, records, and other documents;
Maintaining electronic and paper files and departmental records;
Processing payments, invoices, purchase orders, accounts receivable, and other financial records;
Assisting with departmental payroll and financial or statistical reporting;
Coordinating meetings, schedules, special projects, permits, and departmental activities;
Working with other City departments, outside agencies, contractors, vendors, and members of the public; and
Performing other related administrative and clerical duties as assigned.

Minimum Qualifications

Administrative Assistant:
A typical qualifying background includes three (3) years of increasingly responsible administrative, clerical, and/or accounting experience. Graduation from high school or possession of a GED is required. College-level coursework in administration, business, and/or recordkeeping is desirable.

Senior Administrative Assistant:
A typical qualifying background includes five (5) years of increasingly responsible administrative, clerical and/or accounting experience, preferably in a municipal government setting. Graduation from high school or possession of a GED is required. An Associate degree in Business Administration, Public Administration, or a related field is desirable.

Both classifications require possession of, or the ability to obtain, a valid California driver’s license by the time of appointment.

How to Apply

Interested candidates must submit a completed City of Exeter Employment Application and responses to the Supplemental Questions no later than:

Friday, September 11, 2026 at 4:00 p.m.

Applications received after the filing deadline will not be considered.

For additional information regarding the duties and requirements of each classification, please review the Administrative Assistant job description and Senior Administrative Assistant job description as well as the flyer.

The City of Exeter is an Equal Opportunity Employer.

For any questions – email HR at fquintana@exetercityhall.com or call 559-592-9244.

City of Exeter

California